Festival Operations, Safety and Licensing: Polygon Live LDN

Background

Polygon Live LDN was the UK’s largest outdoor spatial audio festival, held for the first time at Crystal Palace Park in May 2025.

Having supporting at Full Fat 360 with multiple other events, including live shows at Ashton Gate Stadium, the events teams at Full Fat 360 and Polygon Productions were confident in our abilities to support the delivery of this unique, much-anticipated event.

Our team delivered venue finding, event licensing and health and safety support from the outset, through planning, build, live, and break stages, over a three-year journey from start to finish.

We sourced Crystal Palace Park as the ideal venue, introduced the team to the Crystal Palace Park Trust, led the Premises Licence application process, attended hearings, and secured a Premises Licence for Polygon – enabling future events at the site.

On the safety front, we attended all Safety Advisory Group (SAG) meetings and produced essential documentation, including the Event Safety Management Plan (ESMP), risk assessments, and fire risk assessments. During the build and live phases, we were on-site ensuring compliance with licence conditions, signing off structures and food traders, managing crowd safety, and monitoring environmental factors. We worked closely with at our sister agency The Fair, who also supported Full Fat 360 with site management services to deliver a safe and seamless event.

Challenges

  • High winds: High winds meant traditional ground staking wasn’t possible in some areas. We implemented alternative solutions to keep fencing secure while protecting the park grounds.
  • Weather fluctuations: We monitored heat, cold, and the threat of lightning, regularly reviewing conditions against our Extreme Weather Management Plans and updating staff on alert level changes.
  • Water and welfare: Ensuring an adequate water supply for crew and maintaining staff welfare during high temperatures was a constant priority.

Delivery

Results

Delivery

We are already hearing feedback from around the world about how exceptional Polygon Live LDN is. You have done an amazing job and we are all so grateful for your effort and beautiful energy.” – Polygon Productions 

 “Sending thanks to everyone for helping manage egress, which went really smoothly. Security, Health & Safety and Production were all brilliant this evening, thanks folks.” – Crystal Palace Park Trust

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